Administrative Officer

Job Title: Administrative Officer – Cross-Departmental Coordination

Employment Type: Full-Time

Job Summary:

We are seeking a proactive and organized Administrative Officer with proven experience in cross-functional coordination, particularly between Finance and Commercial teams. The ideal candidate will be responsible for facilitating smooth interdepartmental communication, handling reports and data compilation, assisting with presentations, preparing internal memos, and supporting day-to-day administrative operations.

Key Responsibilities:

Cross-Departmental Coordination

• Act as a liaison between the Finance, Commercial, and other departments to ensure seamless communication and project alignment.
• Coordinate meetings, share updates, and follow up on action items across teams.
• Assist in driving alignment between operational goals and financial/commercial inputs.

Finance & Commercial Support

• Work closely with the Finance team to gather financial data and assist with budget tracking and invoice processing.
• Collaborate with the Commercial team on sales tracking, client documentation, and business reports.
• Support data consolidation for forecasts, monthly closing, and performance tracking.

Reporting & Presentations

• Compile, review, and format reports (weekly/monthly/quarterly) for leadership.
• Prepare professional PowerPoint presentations for internal and external stakeholders.
• Ensure accuracy, consistency, and timeliness in reporting deliverables.

Memo Preparation

• Draft, proofread, and format internal memos to communicate policies, updates, and initiatives.
• Ensure memos align with the organizations tone, policies, and objectives.
• Distribute memos to appropriate teams or departments in a timely manner.
• Maintain an organized system for archiving memos for future reference.

General Administrative Support

• Manage calendars, schedule meetings, and handle general office correspondence.
• Maintain records and filing systems (physical and digital).
• Handle office procurement, travel arrangements, and vendor coordination as needed.
• Support with event planning, team communications, and office operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Commerce, Finance, or a related field.
• Experience: 3–5 years of administrative experience, including finance and commercial team coordination.
• Strong understanding of business operations and cross-functional communication.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Excellent organizational, time-management, and communication skills.
• High attention to detail and ability to handle sensitive information with discretion.

Preferred Attributes:

• Experience in a mid to large-sized corporate environment.
• Familiarity with ERP or financial systems (e.g., SAP, Oracle, Tally).
• Ability to manage multiple tasks and prioritize in a fast-paced setting.
• Strong interpersonal skills and a proactive attitude.